Banquet Halls - Make the Ideal Selection
Choosing the right event space for a wedding, banquet, or other celebration is arguably the most important part of planning the event. The venue sets the tone for the entire evening, and it is where your guests will be spending the entirety of their time, so it’s important that the venue is accommodating in every way possible.
When looking for an event space, it is important to keep in mind that it’s easy to get overwhelmed, so having a checklist of things to ask the venue coordinator will be essential to making sure that you choose the right banquet facility for your event.
5 Things to Ask When Choosing A Venue
The cost of a venue is one of the most important factors to consider when choosing a location for your wedding, banquet, reception, or other event. It’s important to decide on your budget and stick to it when searching for a space. If you splurge on your venue, you may have to cut back on other important things you want to include.
Ask the venue coordinator exactly how much booking will cost for the day of your event, if there are any hidden fees you should be aware of, and if certain things you want are included (i.e. bar service, use of sound system equipment) or if there will be an extra charge.
If a venue cannot accommodate your estimated number of guests, it isn’t the right location for your event. Additionally, consider the fact that last minute additions may be made to your guest list. If there is a capacity limit that matches your headcount exactly, you may want to consider another location with more wiggle room.
If any of your guests will be driving to your event, it’s important to ask the venue coordinator exactly where your guests can park. Sometimes, valet service or a shuttle bus will be offered if the designated parking location is far from the venue itself. Other times, there may be limited parking for guests to utilize.
If you know it will be difficult to find parking where the venue is located, you may need to consider other venue options to accommodate your guests. Additionally, ask the coordinator what accessibility options are available for guests who may have trouble walking long distances, using stairs, etc.
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What is Provided & What You Can Provide Yourself
When you book a venue, certain amenities and services are included. Other things won’t be, which means it’s important to find out what will be included in the price, and what isn't.
Additionally, discuss with the coordinator exactly what/if you can supply anything yourself to cut costs and help bring your ideal vision to life. This might include decorations, outside catering, dessert options, bartending services, etc.
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Cancellation Policy and Restrictions
It is vital that you discuss all policy regulations and venue restrictions with the coordinator before settling on a venue. If you fail to solidify your preferences prior to signing the contract, and then find out alcohol can only be served before 9pm, or candles aren’t allowed, you may find yourself in a frustrating situation.
If you have been searching for the perfect location for your upcoming wedding, banquet, rehearsal dinner, or other celebration, visit Abbey Springs today. We pride ourselves on being one of the most elegant, versatile Lake Geneva banquet halls in Wisconsin. We offer both indoor and outdoor spaces, a picturesque lake perfect for photos, and many other amenities. We are located just over the Illinois border and just about an hour and a half from Chicago.
Contact us at (262) 275-6113 to schedule a visit today!
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